How to Organize Virtual Sales Meetings That Involve and Motivate Your Team

In today’s work setup, you’re more than likely to work with someone who isn’t always in the office. Especially now, as businesses strive to ensure the safety of their employees in these uncertain times by implementing work-from-home rules. To keep the company running, each department should conduct virtual meetings regularly and training videos for sales teams and the other departments.

Virtual meetings may be a necessary element in certain people’s jobs. However, it is a new challenge for them to discover how to let team members engage without holding face-to-face meetings. Hence, everyone should learn to adapt as the world revolves.

Step 1. Prepare and Make an Agenda

Part of making preparations for your meeting preparations should be creating a plan. Make sure you are prepared for the following:

• Topics and discussion
• Review, or addressing aueries
• And that the agenda isn’t too long or too far off-topic.

If you want to go beyond organizing, you can add extra agenda notes to the calendar invitation, like who will cover each topic and how long each discussion will go, to ensure you stay on track and hold everyone accountable.

Step 2. Set Ground Rules

Ground rules are an essential aspect of virtual meetings since they guide the behaviour of everyone who attends.

For example, you may urge attendees to arrive at the meeting five minutes early so that everyone can log in and check their video and audio.

Another typical ground rule is to ask participants to silence their lines until they are ready to talk. This reduces distracting background noise.

Step 3. Start the Meeting and Acknowledge Wins

There are various methods to engage team members and celebrate wins. Every organization has a unique idea to keep everyone involved, from sending virtual reminders, to organizing meetings in conducting evaluation video for sales teams and marketing department.

Perhaps, begin by acknowledging your team’s achievement and performance for the first few minutes of the meeting:

• Since the last session, what has been accomplished?
• This week, who outperformed their peers in achieving their goals?
• What marketing activities increased leads or other KPIs?

Allowing your team to celebrate their achievements before you begin will boost everyone’s spirits.

Step 4. Get Everyone Involved

One of the most challenging aspects of virtual meetings is that attendees may find it difficult to participate and contribute. Pause frequently during the conversation to gather feedback from the audience.

Use games and questions that require everyone’s participation to keep everyone’s attention. When people are engaged, they are less likely to become distracted, and you will keep their attention for a more extended period.

Step 5. Don’t Forget to Follow-Up After the Session

You may prepare all you want and run a fantastic online meeting, but there’s no guarantee your teams will remember everything after they leave.

It is beneficial to take consistent notes and send out an orderly summary afterwards.

These meeting notes can remind everyone of their objectives, provide updates to anyone who may have missed the meeting, and aid in planning the following meeting’s agenda.

Final Remarks

A dynamic virtual sales meeting should be interactive rather than lecture-style. Provide a framework or tool to assist you in planning a one-hour interactive session.

Your sales meetings may engage and drive your team with the adequate organization.