Every new day brings new changes. Either in our life or at our workplace. Digital tools are now introduced in every field, and no doubt it is making our life easier. These digital tools are just one click away from us to create easiness in our lives. If we talk about our workplace, we saw digital technology had changed the culture of the workplace. There was a time when manual force was required for every small or minor work, but as technology introduced digital tools, workers’ workload is decreased. Few of these digital tools include Trello, Charlie, Microsoft teams, interact, culture IQ, headspace, slack, basecamp, miro, talk spirit, virgin pulse, fellow, zoom, teleport, and asana.
Digital tools and their productivity at work:
We are living in the digital era. Every aspect of our life is connected to technology. We are always engaged in these digital gadgets. A new global study by Aruba (Hewlett Packard Enterprise company) says that those employees who work in the digital workplace are more productive. Not only this, they are more motivated and higher job satisfaction. And according to their figures, 74% of the employees have high job satisfaction, 70% of employees gave positive answers about their work-life balance, 60% said that they are motivated at work, and 91% of them are optimistic about their company vision of using digital tools at workplace.
24/7 access:
It is the technology that made 24/7 access possible. In the past, when there were no digital tools, all the work could be and have to be done within office timings. But now, with the help of technology, there are no such limitations. Organizations could interact and communicate with their workers anytime, anywhere. Employers can also help their employees, support them, answer them, and discuss their problems and quarries at any time.
Easy communication:
We all are well aware of the importance of communication in any business or work. The digital tools’ main advantage is that it facilitates easy communication, especially when your organization is an international organization. You can contact and communicate with your customers or your employees without any hinders. These digital tools have given an opportunity to communicates regardless of the time and space factor. These tools include Slack, Skype, Zoom, WhatsApp, and many more. These are effective tools in increasing productivity at work.
Reduces chances of human error:
Digital tools are used to increase productivity. They help to complete the work more quickly and efficiently without any human or manual error. Before all these technologies, every task was performed by the employees. For example, if an account manager tries to prepare the whole year’s financial statement manually, there are so many chances of human error in it. It is possible that the account manager accidentally or unintentionally made wrong calculations. But what if they have proper tools like Quick books or sage? These tools would surely help in increasing their productivity as well as decrease the chances of human error.
So the companies are using and providing these tools at the workplace to increase the organization’s productivity and efficiency.
Scheduling tasks:
What if you have an important meeting or have to dispatch your client’s parcel and forgot it because you were engaged in any other work? Without any doubt, the answer is that you will have a big loss in the form of money and in the form of losing your client. Also, the reputation of you and your organization would be affected. But all these are the consequences of the past. With the technology and it’s digital tools like Todoist, Trello, My Life Organized, and so many others, you can not forget any important work from your schedule. They keep track of your important tasks and notifies you at the time.
Securing sensitive data:
Sensitive data is always the biggest concern of the organization, especially of the financial enterprise. The main concern is how you store and save the personal and sensitive data of your organization. You have to be very careful while doing this. Because the loss of data would result in big setback. There was a time when the only source of storing data was a USB or hard drive, which could be hacked or stolen easily. Besides that, virus or bug was also an issue in those cases. Technology has now introduced several tools like Google Drive, Dropbox, and Amazon drive to store our sensitive data. They are more secured in these digital tools than using any other hard drive. And they keep on updating these tools with time.
Networking capabilities:
Another area that is enhanced because of digital tools is networking capability. Now it is easy to connect with the people who are working in the same industry. You can also get connected to the influencers or those potential clients who are using your services without mailing them or making a cold call for this. Twitter, LinkedIn, and other tools are there to connect with these kinds of people.
Frees up the mind to become more creative and more productive:
These digital tools save our time and free up our minds so that we can do more productive and creative work; for example, the tools like plagiarism checkers, proofreaders, and content enhancers save the time of the employees to complete their task in a short time, which would take hours and hours manually. These applications or digital tools become more efficient and useful when used for academic purposes or used by any publication industry. A few examples of these tools are Grammarly, task, and Proof Hub.
However, it is a debate that does these digital tools are productive or not. And many deny this; for them, digital tools are not productive. But it can be clearly seen that these tools are making us more creative and productive. These tools teach us how to work more efficiently and quickly.
Author bio:
Emilie James is a digital content writer at the company, offering assignment writing service UK to U.K students. She has a great interest in writing articles about technology and about new inventions and innovations in this field.