How to Read Office 365 Email to PST Outlook Supported Format?

In this blog post, we will go through the user query of how to read Office 365 email to PST Outlook application. Also, we will search for the appropriate solution for this query. So, let’s start the discussion…

Do you know Office 365 and Outlook are the most popular used email applications designed by Microsoft? However, due to various personal and professional reasons, many users want to backup Office 365 mailbox data to PST format supported by MS Outlook. We can clearly see that the Office 365 cloud application is familiar for the users and as per the current scenario popularity of the cloud application is very high. We know that many users are using cloud-supported Office 365 application for managing their database. But, have you ever think if you have lost or misplaced the email items or some other mailbox data items from Office 365 account. To handle such type of situation, you can prevent your O365 database by taking a backup. But how to take backup of O365 data? If you don’t know the solution for it then, must read the complete blog material that provides different methods to backup and read Office 365 email to PST format.

Before discussing the available methods for Office 365 read email to PST format, let’s get to know the reasons to backup from O365 to PST.

Some Basic Reasons to Save Office 365 Emails to PST Outlook

Some of the basic reasons are listed below that indicates the need of exporting O365 mailbox to PST file format:

• A backup is important when you require information for Legal/Audit reasons.
• When Office 365 administrator account hacked completely by any other person or group.
• Office 365 to PST conversion is needed to save emails and documents for a more extended timeframe.
• You need to perform backup process when information is lost due to accidentally erasing of Office 365 cloud account.
• Cloud Ransomware attacks brings about encryption of business email account information

Possible Methods for Office 365 Read Email Files to Outlook PST Format

There are two types of methods available to solve the issue of how to read Office 365 email to PST Outlook. i.e.,

1. Using Manual Guide
2. With the help of Expert’s Suggestion i.e. Office 365 Backup Tool.

Let’s go to follow both methods one by one. Keep following the lines.

Method 1: Manual Way to Export O365 Data to PST

1. Use your correct administrator details and easily log into your Office 365 Account.
2. After login in to your O365 email account, you can go to the admin zone and select an exchange.
3. Now, choose the ‘+’ symbol to add roles from the Discovery management. Then, select ‘Mailbox Import/Export’.
4. Under the ‘Members’ options, select the ‘+’ symbol and click a single time on the name of the user.
5. After performing all the above steps, you can hit on the “Save” option.
6. Enter the name from the “In-place eDiscovery & Hold” dialogue box and press on the next option.
7. Then, quickly go to click “Search all mailboxes” and choose all mailboxes or “Specify mailboxes to search” and add the ‘+’.
8. Now, you can choose the filters available and click on the Next from further ‘Search query’ screen.
9. After that, you can simply express the number of days for which the elements are store before deleted from the email server by the next statement “In-Place Hold Settings”.
10. Finally, click on the ‘Finish’ button.
11. Wait for a while to get the confirmation message and once it appears on your screen, hit on the ‘close’ button.
12. At last, go to click on the downward arrow to export the PST data files after the search list will appear.

×× Don’t Use Manual Guide ××

The manual method is free but comes with many drawbacks that can effect your original database. Get to know the drawbacks by reading the lines that we have mentioned below:

The manual guide is a very lengthy process that includes so many working steps to export Office 365 emails to PST.

• This method takes too much precious time of the users.
• It does not give any guarantee to export Office 365 emails, contacts, calendars, etc.
• The user must have technical knowledge for performing the manual steps.
• The manual solution does not provide any type of filter.

Method 2: Expert’s Suggested Office 365 Email Backup Tool

After getting the drawbacks of the manual solution, if you are searching for a new method so you can take the benefit of Office 365 Data Backup software.

Also Read:- https://www.ezpostings.com/how-to-export-ost-file-in-outlook-2019/

The Office 365 File Backup Tool is one of the most trusted and easiest way to solve your problem of how to read Office 365 email to PST file format. This solution is well-designed by so many professionals for Office 365 read email to PST format with attachments.

By using the tool, anyone can move bulk email data as well as selective email data from Office 365 to PST format without any problem. Not to worry, the software supports all MS Outlook editions such as 2019, 2016, 2013, and all the others. Additionally, you can take the benefit of it multiple item filters and date filters which can help out to export any specific email files. Also, you can opt its save report feature that will provide you with a complete summary of the backup process.

Moreover, the software is a Windows-supported application that directly means you can freely run it on all Windows OS platforms like- 7, 8 8.1, 10, etc. Use the free trial copy of this software and export the first 25 items from your Office 365 account to PST format without any cost. The free trial copy will help out to collect complete information about the program. With this free version, anyone can opt and test the complete program before to purchase.

Final Words

From the above discussion, readers can see and collect the best solution for how to read Office 365 email to PST format. In the above blog material, the manual method is free of cost. Another side expert tool comes with the free trial version facility. So, now it totally depends upon you to choose the appropriate method for Office 365 read email to PST format.

Important Lines: Readers can use the same Office 365 Backup software to save Office 365 mailbox data to PDF, MSG, MBOX, EML, EMLx, IMAP Server, Exchange Server, Gmail, or another Office 365 cloud account.