Resource Management Software – Why Your Team Needs One Right Now

Do you wonder how resource management helps? Imagine if the collaboration between teams could improve. Or you got a tool that could manage your team’s tasks, schedule projects, meetings, and resources, and collect key data. Sounds impossible? Usually, organizations require multiple software to improve their productivity, store important data, and manage their reporting. While managing operations, businesses also need to ensure that they stay profitable. They might have the latest technologies and seamless processes, but how they manage their resources is the differentiating factor. If a company optimally utilizes their pooled resources, it will show an upward trend. But if resource management is a problem area for you, then using resource management software works like magic. This tool not only helps you manage your operations smoothly but also helps save money. Read on to find why your team needs resource management software right away.

What is Resource Management Software?

Before you decide to get resource management software for your organization, it’s good to know what it exactly is. It’s a digital tool that helps you decide which resources you need for a project and how to manage them. It also enables you to handle your projects in a cost-effective manner to increase your productivity and efficiency. By resources, we mean people, systems, and even machinery. Choosing the right resource management tool lets you stay on top of your challenges while maintaining a tighter rein on the finances. So, let’s understand how resource management software could streamline your business and enhance profitability.

Why Your Team Needs a Resource Management Software Right Away?

Responsive Task Management

The biggest challenge project managers face is that their team loses valuable time because of their low work efficiency. Besides, there is no way to measure the completed work and assess the team’s performance. It’s also tough to bill customers for work completed as it is difficult to measure that accurately.

To-do lists

Most resource management software systems have an interactive task list where you just need to add all the upcoming tasks. The tool helps you to prioritize projects and tasks and check your to-do list every day to keep a tab on things. You also get reminded of all the upcoming deadlines with alerts and notifications, and thus, you miss no important milestone.

Assign Tasks and Projects

It’s not easy for project managers to assign and delegate projects to their team members in a balanced way. The right resource management software lets you do easily without over-or under-allocating work. It also notifies the resources when they are assigned a new task.

Shared Responsibilities

Some resource management software also lets you create shared tasks. So, when a resource adds a new task to his to-do list, he can also assign it to his teammates. This way, the task would pop up on the task list of all relevant people, and they can work together. Shared tasks and to-do lists help in enhancing team collaboration and make everyone unite for a common goal.

Tracking Time

Most organizations use Excel spreadsheets as a time tracker and to calculate the time their team is spending on various activities. This is not only cumbersome but has a huge scope of errors too. Resource management software measures the time worked, idle time, and lots more. It also provides comprehensive dashboards and reports showing the status of projects and where people are spending their most time. Tracking billable time is also very important to raise invoices to the clients.

Automated Resource Planning

Nowadays, as organizations operate globally, it’s important for them to get updates regarding their team members and all their projects. As a project manager, you should know everything concerning your team, their skills, experience, qualifications, and availability. This will help you assign the right people to the right projects. But how can you achieve all this? The right resource management software serves this purpose. Be it planning your resources, managing them, or calculating and maximizing their utilization. All this can only be achieved by implementing a centralized system. But you need a configurable system that updates itself on a timely basis and manages the requirements of the company. A good resource management software such as eResource Scheduler can do all this and more. It records and tracks all your resource supply and demand chain and recommends when to fill in any gaps.

Real-time Resource Utilization Reports

Tracking resource utilization is another challenge that project managers face. Doing that accurately averts any over-or under-utilized resources. It also ensures that the work is distributed equally and fairly to all the resources. Resource management software measures resource utilization across multiple teams, projects, and geographies. You can also create easy-to-read reports for your top management. That’s not all. The information is updated in real-time, which means you will know when a resource is free or is assigned a task.

Change Management

Managers handle multiple projects at any time and new projects keep getting added to their portfolio. Besides, each project has its own requirements regarding people needed, skill set required, etc. Configurable resource management software solutions can accurately forecast such requirements much before the schedule. This gives you enough time to prepare for various scenarios and manage change.

Saving Time

It goes without saying that if you end up saving time and effort, it will lead to saving money. Resource management software enables reducing non-value-added tasks and is much quicker and accurate than your resources. So, investing in the right resource management software can help you save money for your organization. As a result, you will have time to focus on high-priority tasks and improve your team’s productivity and profitability. You will also save time as this tool helps in reducing errors and bringing in more accuracy.

Regulating Project Complexities

Project management is not a cakewalk. Monitoring your resources, their utilization, availability, and working towards enhancing their productivity isn’t easy. What if it does become simple? Resource management software provides comprehensive reports, dashboards, and visual representation in just a few clicks. It also manages calendar integration to plan your projects in the pipeline. eResource Scheduler tool is designed to handle all complexities in a project’s lifecycle. It helps you to manage unplanned leave requests and arrange the right substitute resource instantly without endangering the timelines.

Increased Revenue

The right resource management software will also help you assess if your team is properly utilized on a daily, weekly, or monthly basis. This helps you to utilize your most valuable resources optimally while dividing the workload in a balanced manner. It also helps to reduce the bench time for resources and optimizing overall productivity.

Open Communications

Resource management software also offers a clearer understanding of the status of various projects and events happening around. Nowadays, some top resource management software comes with an intuitive interface, collaborative features, and shareability options. This helps your team to have clear and open communication and collaborate effectively. Such a system also simplifies and smoothens the flow of work.

eResource Scheduler – Your Best Bet as a Resource Management Software

eResource Scheduler is a leading resource management software designed for entrepreneurs, project managers, and business leaders alike. A flagship product by Enbraun, eResource Scheduler enables you to manage your time efficiently and brace for success. By using this award-winning tool, you can perfectly manage and optimize your resource planning. Track your resources, projects, time spent, and handle leave management – all at once. If you need to pull-out insightful reports from the planning stage or from the delivery or review phase, eResource Scheduler is your best bet. Book a free trial soon and check out all its advantages yourself.